Digital Preservation and Archiving Policy

The Journal of AI and Integrative Medicine (JAIIM) is committed to the long-term preservation, accessibility, and integrity of the scholarly record. The journal recognizes that permanent access to published research is essential for advancing scientific knowledge and ensuring the continued availability of high-quality scholarly literature.

JAIIM implements digital preservation strategies to safeguard published content against technological obsolescence, accidental loss, and other risks that may affect long-term access.

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1. Purpose

The objectives of this policy are to:

  • Preserve published scholarly content for future generations.

  • Ensure permanent accessibility of articles.

  • Protect the integrity of the scholarly record.

  • Support sustainable open-access publishing.

  • Promote confidence in the long-term availability of published research.

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2. Scope

This policy applies to all content published by JAIIM, including:

  • Research Articles

  • Review Articles

  • Short Communications

  • Case Reports

  • Editorials

  • Letters to the Editor

  • Corrections

  • Retractions

  • Supplementary Materials

All published content is considered part of the permanent scholarly record.

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3. Permanent Availability

JAIIM is committed to providing immediate and continuous online access to all published articles.

Once an article is published, it becomes part of the permanent scholarly record and will remain accessible except in exceptional circumstances such as legal requirements or confirmed cases of research misconduct.

Retractions, corrections, and Expressions of Concern will remain permanently linked to the original publication to maintain transparency.

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4. Digital Preservation Strategy

The journal employs multiple measures to preserve published content, including:

  • Secure server infrastructure.

  • Regular system backups.

  • Redundant storage solutions.

  • Institutional backup procedures.

  • Preservation of article metadata.

  • Long-term management of digital files.

These measures are intended to reduce the risk of data loss and ensure continuity of access.

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5. Archiving Systems

JAIIM supports the use of recognized digital preservation services and archiving systems.

As the journal continues to develop, additional preservation services such as LOCKSS, CLOCKSS, PKP Preservation Network (PKP PN), or other trusted preservation initiatives may be adopted to enhance long-term digital preservation.

Any preservation services implemented by the journal will be clearly indicated on the journal website.

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6. Article Identifiers

Each published article receives persistent bibliographic information to facilitate reliable citation and long-term discoverability.

Where applicable, articles may include:

  • Digital Object Identifier (DOI).

  • Permanent article URL.

  • Volume and issue information.

  • Publication date.

  • Citation metadata.

Persistent identifiers improve long-term access and interoperability across scholarly platforms.

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7. Metadata Preservation

JAIIM preserves essential metadata associated with each publication, including:

  • Article title.

  • Author information.

  • Abstract.

  • Keywords.

  • Citation details.

  • Licensing information.

  • Publication history.

  • DOI and other persistent identifiers.

Maintaining accurate metadata supports indexing, discoverability, and digital preservation.

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8. File Formats

Published articles and supplementary materials are maintained in widely accepted digital formats intended to support long-term accessibility.

These may include:

  • PDF

  • HTML

  • XML (where applicable)

  • Supplementary datasets

  • Images and multimedia files

The journal may adopt additional preservation-friendly formats as publishing technologies evolve.

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9. Responsibilities of the Publisher

Novadex Publications is responsible for maintaining the journal's digital infrastructure and implementing appropriate preservation measures.

The Publisher is committed to:

  • Maintaining secure hosting.

  • Protecting published content from data loss.

  • Performing regular backups.

  • Supporting long-term accessibility.

  • Monitoring preservation practices and technologies.

These responsibilities help ensure the continued availability of the journal's scholarly content.

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10. Responsibilities of Authors

Authors are encouraged to:

  • Retain copies of accepted manuscripts and research data.

  • Deposit published articles in institutional or subject repositories where permitted.

  • Cite the published Version of Record.

  • Preserve supporting research materials in appropriate repositories when feasible.

These practices contribute to the long-term preservation and accessibility of scholarly research.

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11. Repository Deposit

JAIIM encourages authors to preserve and disseminate their published research by depositing the published Version of Record in appropriate repositories, where permitted under the journal's Copyright and Licensing Policy.

Examples include:

  • Institutional repositories.

  • Subject-specific repositories.

  • Government-funded repositories.

  • National digital repositories.

  • Personal academic webpages.

Repository records should include:

  • Full article citation.

  • Digital Object Identifier (DOI), where available.

  • Link to the published Version of Record on the JAIIM website.

  • Appropriate copyright and licensing information.

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12. Website Availability

The journal is committed to maintaining reliable online access to published content through its official website.

To support continuous availability, JAIIM implements measures including:

  • Routine server maintenance.

  • System performance monitoring.

  • Secure hosting infrastructure.

  • Regular software updates.

  • Protection against unauthorized access.

  • Periodic security assessments.

Scheduled maintenance or unforeseen technical interruptions will be addressed promptly to minimize disruption to users.

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13. Disaster Recovery

JAIIM maintains procedures designed to reduce the risk of permanent loss of published content in the event of technical failures, cyber incidents, or other unexpected disruptions.

These measures may include:

  • Routine automated backups.

  • Redundant data storage.

  • Secure off-site backups.

  • Recovery testing and validation.

  • Restoration procedures for journal content and metadata.

The Publisher periodically reviews these procedures to strengthen resilience and ensure continuity of access.

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14. Preservation of the Scholarly Record

The integrity of the scholarly record is a fundamental responsibility of JAIIM.

Accordingly:

  • Published articles will not be removed except where required by law or under exceptional circumstances.

  • Corrections, retractions, and Expressions of Concern will remain permanently linked to the original publication.

  • All editorial actions affecting published articles will be clearly documented.

  • Previous publication information will be preserved to maintain transparency.

These practices ensure the authenticity, traceability, and reliability of the scientific record.

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15. Policy Review

JAIIM periodically reviews this Digital Preservation and Archiving Policy to ensure alignment with evolving technologies, international publishing standards, and best practices.

Updates may reflect recommendations issued by organizations such as:

  • Committee on Publication Ethics (COPE)

  • Directory of Open Access Journals (DOAJ)

  • Public Knowledge Project (PKP)

  • CLOCKSS

  • LOCKSS

  • World Association of Medical Editors (WAME)

The most current version of this policy will be published on the journal website.

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16. Contact Information

Questions regarding digital preservation, archiving, or long-term accessibility of published content may be directed to:

Editorial Office
Journal of AI and Integrative Medicine (JAIIM)
Novadex Publications

Email: editor@novadexpub.com

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17. Commitment to Long-Term Preservation

The Journal of AI and Integrative Medicine (JAIIM) is committed to preserving the scholarly record for future generations by implementing responsible digital preservation and archiving practices.

Through secure infrastructure, recognized preservation strategies, persistent identifiers, and adherence to international best practices, JAIIM strives to ensure that published research remains permanently accessible, discoverable, and citable.

The journal will continue to strengthen its preservation framework as technologies evolve, supporting the long-term dissemination of high-quality research in artificial intelligence, integrative medicine, biomedical sciences, and healthcare.