Artificial Intelligence (AI) Policy

The Journal of AI and Integrative Medicine (JAIIM) recognizes the growing role of Artificial Intelligence (AI) technologies in research, healthcare, and scholarly publishing. While AI tools can assist authors, reviewers, and editors in certain aspects of the publication process, they cannot replace human responsibility, scientific judgment, or ethical accountability.

This policy establishes the journal's expectations regarding the responsible, transparent, and ethical use of AI throughout the research and publication process.

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1. Purpose

The objectives of this policy are to:

  • Promote the responsible use of AI in scholarly publishing.

  • Ensure transparency regarding AI-assisted work.

  • Protect the integrity of scientific research.

  • Maintain confidentiality during editorial and peer review processes.

  • Support ethical innovation in artificial intelligence and healthcare research.

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2. Scope

This policy applies to:

  • Authors

  • Reviewers

  • Editors

  • Editorial Board members

  • The Publisher

It covers the use of AI tools during:

  • Research planning

  • Data analysis

  • Manuscript preparation

  • Language editing

  • Image generation

  • Peer review

  • Editorial decision-making

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3. Definition of Artificial Intelligence

For the purposes of this policy, Artificial Intelligence (AI) refers to computational systems capable of performing tasks that normally require human intelligence, including:

  • Natural language processing.

  • Machine learning.

  • Deep learning.

  • Generative AI.

  • Computer vision.

  • Automated data analysis.

  • Large Language Models (LLMs).

Examples include AI-assisted writing tools, coding assistants, image generation systems, and analytical software.

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4. General Principles

The use of AI should always:

  • Support—not replace—human expertise.

  • Promote research integrity.

  • Respect confidentiality.

  • Comply with applicable ethical standards.

  • Preserve transparency.

  • Protect intellectual property rights.

Human authors remain fully responsible for all submitted work, regardless of whether AI tools were used.

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5. AI Use by Authors

Authors may use AI tools for limited purposes, including:

  • Language editing.

  • Grammar improvement.

  • Improving readability.

  • Code development.

  • Data visualization.

  • Programming assistance.

However, authors remain fully responsible for:

  • Scientific accuracy.

  • Originality.

  • Interpretation of results.

  • Ethical compliance.

  • Proper citation.

  • Final manuscript content.

AI assistance must never compromise the integrity or authenticity of the research.

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6. Disclosure of AI Use

Authors must disclose the use of AI tools when they have made a meaningful contribution to the preparation of the manuscript.

The disclosure should include, where applicable:

  • The name of the AI tool.

  • The version (if available).

  • The purpose for which it was used.

  • A brief description of how the output was reviewed and verified by the authors.

Transparency enables readers and editors to understand the role of AI in the preparation of the work.

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7. AI Cannot Be an Author

Artificial Intelligence systems cannot be listed as authors or co-authors.

AI systems cannot:

  • Take responsibility for published work.

  • Approve the final manuscript.

  • Declare conflicts of interest.

  • Hold copyright.

  • Respond to editorial correspondence.

Only individuals who meet the journal's authorship criteria may be listed as authors.

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8. Accuracy and Verification

Authors are responsible for carefully reviewing all AI-generated content.

Before submission, authors should verify that:

  • Scientific statements are accurate.

  • References are genuine and correctly cited.

  • Data are authentic.

  • Calculations are correct.

  • Images have not been misleadingly altered.

  • AI-generated text does not contain fabricated information.

Authors remain fully accountable for all content submitted to the journal.

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9. Originality and Copyright

The use of AI does not exempt authors from complying with the journal's originality requirements.

Authors must ensure that AI-generated material:

  • Does not plagiarize existing work.

  • Does not infringe copyright.

  • Does not reproduce protected content without permission.

  • Complies with the journal's Plagiarism Policy.

Any misuse of AI that results in plagiarism or copyright infringement will be handled in accordance with the journal's Publication Ethics Policy.

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10. AI in Research

Studies involving the development, validation, or clinical application of AI systems should provide sufficient methodological detail to allow readers to evaluate the research.

Authors should clearly describe:

  • AI models used.

  • Training data sources.

  • Validation methods.

  • Performance metrics.

  • Limitations.

  • Potential sources of bias.

  • Ethical considerations related to AI implementation.

Where appropriate, authors are encouraged to follow internationally recognized reporting guidelines for AI-based research.

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11. AI Use by Reviewers

Reviewers play a critical role in safeguarding the confidentiality and integrity of the peer review process.

Reviewers must not upload submitted manuscripts, figures, datasets, reviewer reports, or any confidential editorial materials to publicly accessible Artificial Intelligence (AI) systems or third-party AI platforms without prior authorization from the journal.

Reviewers may use AI-assisted tools for limited purposes, such as:

  • Language and grammar improvement.

  • Spelling correction.

  • Formatting assistance.

However, reviewers remain fully responsible for:

  • Scientific evaluation.

  • Critical analysis.

  • Review recommendations.

  • Confidentiality.

  • Professional judgment.

AI systems must not replace the independent assessment of qualified peer reviewers.

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12. AI Use by Editors

Editors may use AI-assisted technologies to support administrative and editorial workflows, including:

  • Language editing.

  • Grammar checking.

  • Reference verification.

  • Workflow management.

  • Similarity assessment support.

Editors shall not use AI systems to:

  • Make editorial decisions.

  • Evaluate scientific merit independently.

  • Replace expert judgment.

  • Determine manuscript acceptance or rejection.

  • Upload confidential manuscripts to publicly accessible AI platforms.

Editorial responsibility always remains with qualified human editors.

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13. AI-Generated Images, Figures, and Multimedia

Authors using AI to generate or modify images, figures, illustrations, graphical abstracts, videos, or other multimedia content must clearly disclose such use within the manuscript.

Authors should ensure that AI-generated visual materials:

  • Accurately represent the underlying research.

  • Do not mislead readers.

  • Do not fabricate or manipulate research findings.

  • Respect copyright and intellectual property rights.

  • Comply with ethical standards for scientific publishing.

The Editorial Office may request original files or additional documentation to verify the authenticity of visual content.

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14. AI and Confidentiality

All participants in the publication process must protect confidential information.

Confidential materials, including:

  • Submitted manuscripts.

  • Reviewer reports.

  • Editorial correspondence.

  • Unpublished data.

  • Supplementary files.

must not be shared with publicly accessible AI systems or external services that could compromise confidentiality or intellectual property rights.

Maintaining confidentiality is essential throughout the editorial and peer review process.

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15. AI Misuse

The following practices are considered unacceptable:

  • Listing AI systems as authors.

  • Using AI to fabricate research data.

  • Generating false references or citations.

  • Producing misleading scientific conclusions.

  • Manipulating images or research findings without disclosure.

  • Using AI to conceal plagiarism.

  • Uploading confidential manuscripts to publicly accessible AI platforms.

  • Using AI to impersonate reviewers or editors.

Such conduct may constitute research misconduct and will be handled in accordance with the journal's Publication Ethics Policy.

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16. Editorial Actions for Policy Violations

If inappropriate or undisclosed use of AI is identified, JAIIM may take one or more of the following actions:

  • Request clarification from the authors.

  • Require revision or additional disclosure.

  • Reject the manuscript.

  • Suspend editorial processing.

  • Publish a correction after publication.

  • Issue an Expression of Concern.

  • Retract the published article in cases of serious misconduct.

  • Notify relevant institutions or funding agencies where appropriate.

Editorial actions will be determined on a case-by-case basis following a fair and confidential investigation.

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17. Policy Review

JAIIM will periodically review this Artificial Intelligence (AI) Policy to ensure alignment with evolving technologies and international best practices.

Updates may reflect recommendations issued by organizations such as:

  • Committee on Publication Ethics (COPE)

  • International Committee of Medical Journal Editors (ICMJE)

  • World Association of Medical Editors (WAME)

  • Directory of Open Access Journals (DOAJ)

The latest version of this policy will be published on the journal website.

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18. Contact Information

Questions regarding the responsible use of Artificial Intelligence (AI) in manuscripts, peer review, or editorial processes may be directed to:

Editorial Office
Journal of AI and Integrative Medicine (JAIIM)
Novadex Publications

Email: editor@novadexpub.com

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19. Commitment to Responsible AI

The Journal of AI and Integrative Medicine (JAIIM) supports the responsible, transparent, and ethical use of Artificial Intelligence in research and scholarly publishing.

The journal encourages innovation while emphasizing that AI technologies must complement—not replace—human expertise, scientific integrity, and ethical accountability. Authors, reviewers, editors, and the publisher share responsibility for ensuring that AI is used in a manner that promotes trustworthy, reproducible, and high-quality scientific communication.

JAIIM will continue to monitor developments in AI technologies and update this policy as necessary to reflect evolving international standards and best practices.