Privacy Statement

The Journal of Climate Informatics and Artificial Intelligence (JCIAI), published by Novadex Publications, is committed to protecting the privacy, confidentiality, and security of personal information collected through the journal's website and editorial management system.

Personal information provided to the journal is used solely for legitimate scholarly publishing purposes and is handled in accordance with applicable privacy and data protection principles.

────────────────────────────────────────

1. Purpose

The objectives of this Privacy Statement are to:

  • Protect the privacy of authors, reviewers, editors, and readers.

  • Explain how personal information is collected and used.

  • Promote transparency in data handling practices.

  • Support secure editorial and publishing processes.

  • Comply with applicable data protection regulations.

────────────────────────────────────────

2. Scope

This Privacy Statement applies to personal information collected through:

  • The Journal of Climate Informatics and Artificial Intelligence (JCIAI) journal website.

  • The manuscript submission system.

  • Editorial correspondence.

  • Peer review activities.

  • Journal registration and user accounts.

  • Email communications.

────────────────────────────────────────

3. Information Collected

Journal of Climate Informatics and Artificial Intelligence (JCIAI) may collect the following information from users:

Personal Information

  • Full name.

  • Email address.

  • Institutional affiliation.

  • Country of residence.

  • ORCID iD (where provided).

  • Professional title.

  • Contact information.

Editorial Information

For authors, reviewers, and editors, the journal may also collect:

  • Manuscript submission details.

  • Peer review records.

  • Editorial decisions.

  • Publication history.

  • Conflict of Interest disclosures.

  • Funding information.

Only information necessary for editorial and publication purposes is collected.

────────────────────────────────────────

4. How Information Is Used

Personal information is used to:

  • Process manuscript submissions.

  • Manage peer review.

  • Communicate editorial decisions.

  • Publish accepted articles.

  • Maintain accurate publication records.

  • Improve journal operations.

  • Respond to user inquiries.

  • Comply with legal and ethical obligations.

The journal does not use personal information for unrelated commercial purposes.

────────────────────────────────────────

5. Confidentiality

Journal of Climate Informatics and Artificial Intelligence (JCIAI) treats personal information and unpublished manuscripts as confidential.

Access is limited to individuals involved in the editorial and publication process, including:

  • Editors.

  • Editorial staff.

  • Assigned reviewers.

  • Publisher personnel where necessary for journal operations.

Confidential information will not be disclosed except where required by law or necessary to investigate publication ethics concerns.

────────────────────────────────────────

6. Data Security

Journal of Climate Informatics and Artificial Intelligence (JCIAI) implements appropriate administrative and technical safeguards to protect personal information against:

  • Unauthorized access.

  • Loss or destruction.

  • Accidental disclosure.

  • Alteration.

  • Misuse.

While reasonable efforts are made to protect information, no internet-based system can guarantee absolute security.

────────────────────────────────────────

7. Cookies

The journal website may use cookies or similar technologies to improve website functionality and user experience.

Cookies may be used to:

  • Maintain user sessions.

  • Remember user preferences.

  • Improve website performance.

  • Generate anonymous usage statistics.

Users may manage cookie preferences through their web browser settings.

────────────────────────────────────────

8. Third-Party Services

The journal may interact with trusted third-party services to support scholarly publishing, including:

  • DOI registration agencies.

  • Indexing and abstracting databases.

  • Archiving and preservation services.

  • Plagiarism detection software.

  • Website hosting providers.

Only the information necessary for these services will be shared, and such sharing will be consistent with the journal's publishing responsibilities.

────────────────────────────────────────

9. Data Retention

Personal information related to manuscript submissions, peer review, editorial decisions, and published articles may be retained as long as necessary to:

  • Maintain the scholarly record.

  • Support editorial operations.

  • Meet legal or regulatory obligations.

  • Preserve publication history.

The journal retains only the information required for legitimate publishing purposes.

────────────────────────────────────────

10. User Rights

Subject to applicable laws, users may request to:

  • Access their personal information.

  • Correct inaccurate information.

  • Update account details.

  • Request deletion of information where appropriate.

  • Raise concerns regarding the handling of personal data.

Requests will be considered in accordance with the journal's legal, ethical, and publishing responsibilities.